New GP supervisors

Welcome to GP supervision

This page is designed for new GP supervisors to provide guidance on what is involved in GP supervision and the key components you will need to develop your role.

If you are not yet a GP supervisor, find out more here.

An introduction to GP Supervision video and podcast series

To provide professional development and support quality supervision, GPSA developed this series to cover important topics for new GP supervisors. View the below videos in the video playlist here.

An Introduction to GP Supervision – Roles, Responsibilities and Rewards
VideoFAQ summary

Clinical Reasoning- The Game
VideoFAQ summary

Planning Learning with Your Registrar
VideoPodcastFAQ summary

Can I ask you a quick question?’ – Ad Hoc Supervision and Informal Teaching –
VideoPodcastFAQ summary

Helping Your Registrar Managing Uncertainty
VideoPodcastFAQ summary

Introduction to Consultation Analysis and Feedback
VideoPodcastFAQ summary

Formal Teaching and Problem Case Discussion – A Primer
VideoPodcastFAQ summary

Teaching Professional and Ethical Practice
VideoPodcastFAQ summary

New Supervisor guide

This guide contains practical tips, information and resources to support the GP supervisor and the team.

Five top tasks for effective supervision

1. Structure the learning environment

Establishing a high quality GP learning environment requires structure. Based upon recent research, GPSA have developed the GP Clinical Learning Environment (GPCLE) Framework, which sets out the six key elements of a high-quality learning environment. The GPCLE also provides the tools, strategies, and support to help you achieve objectives under each element. Using this framework and these tools, you can plan, establish, and regularly appraise the quality of the learning environment for different types of learners, regardless of context.

View tools and strategies to help you structure the learning environment here.

GPCLE Framework

2. Master the business component

There are many important pieces of the puzzle to get in place before your registrar starts. These include utilising the right employment contract, determining registrar remuneration, rostering, and understanding leave and educational release.

The National Terms and Conditions for the Employment of Registrars (NTCER) agreement between GPSA and GPRA is a key document, acting like an Award or Enterprise Bargaining Agreement by outlining the minimum employment terms and conditions for all GP registrars. It is your responsibility as an employer to understand these terms well, to protect yourself and your business, whilst doing the right thing by your registrar. Have a look at the NTCER FAQs document as well.

NTCER Agreement – 2021

The National Terms and Conditions for the Employment of GP Registrars (NTCER) is agreed between GSPA and GPRA and is an essential resource to successfully manage Registrar employment.

Template: Employment Contract

GPSA support our members with a copy of our employment contract template which has been developed to align with the National Terms and Conditions for the Employment of Registrars (NTCER)

NTCER Frequently Asked Questions

Since the NTCER Agreement was signed we have received a number of queries during our webinars, through phone calls from members and consultations with Regional Training Organisations. This document provides answers to some of those commonly asked questions.

3. Facilitate learning and provide teaching

Perhaps the most obvious role of the GP supervisor is that of teacher. And to do this well, it is important to know ‘what’ to teach and ‘how’ to teach.

The ‘what’ to teach is highly variable, as each registrar will start with a different clinical and educational background, and therefore different learning needs. One of the important roles of the supervisor therefore is to help the registrar identify and review their learning needs, and thus, help them effectively plan learning.

For ‘how’ to teach, there are a wide range of possible methods that the GP supervisor can employ as part of practice-based teaching. These include problem case discussion, random case analysis and topic teaching. Ideally, supervisors should use a diversity of methods to make the teaching experience engaging and rewarding. Each teaching method has particular strengths and/or shortcomings, and therefore the specific method should be matched to content and registrar learning needs.provide teaching

GPSA Teaching Plans

Over 100 GPSA teaching plans have been developed by GP supervisors and medical educators. They are intended to support the teaching of clinical and non-clinical topics, as well as consultation skills.

Practice-Based Teaching in General Practice

This guide is a comprehensive resource for GP supervisors to help them deliver effective practice-based formal teaching.

Random Case Analysis in General Practice

This guide provides GP supervisors with an explanation of how to undertake random case analysis as part their supervision toolkit.

Template: Random Case Analysis

A tool to identify and support what the GP registrar knows, and does not know, in a manner that is consistent and non-threatening.

4. Assess performance and provide feedback

Another important task of the GP supervisor is to assess performance and provide feedback. Many of the teaching methods, like random case analysis, can be used to assess registrar performance and progress. A range of performance management tools may also be used for this purpose.

Feedback is at the heart of effective teaching and clinical supervision. Your commitment to giving effective feedback will help build your registrar’s knowledge and skills, professionalism and self-esteem.

Giving Effective Feedback

This guide explains the importance of quality feedback and how to incorporate this into your teaching to make feedback a meaningful and constructive experience for you both.

Template: Performance Management Discussion

Questions to stimulate the performance management and pastoral care discussion with your Registrar. Record answers as you go into the document.

5. Support wellbeing and safety

Supporting wellbeing and safety is a broad role, and includes that of the patient, the registrar, the broader supervision team, and yourself. Patient and registrar safety are fundamental to the clinical oversight role by providing accessible, available supervision. One important element of safety is cultural safety, in particular for Aboriginal and Torres Strait Islander people. Safety and wellbeing also requires robust practice policies, including for bullying, harassment, and discrimination. Lastly, self-care for yourself and the registrar are critical to ensure effective teaching and learning, and patient safety.

Aboriginal and Torres Strait Islander Health Guide

This guide sets out how GP supervisors can strengthen teaching and learning about Aboriginal and Torres Strait Islander health.

Bullying and Harassment: Pursuing Zero Tolerance in General Practice

This guide explains how to recognise and manage bullying and harassment behaviour, fostering a healthy work culture which benefits staff and patient care.

Teaching Professionalism Guide

This guide supports supervisors to identify, assess, and facilitate development of skills in professional and ethical practice of their registrars in the general practice setting.

Identifying and Supporting GP Registrars at Risk

Guide to assist GP supervisors appreciate causes of difficulty for GP registrars, address these issues and develop supports to assist improvement.