Below are key tasks to perform 2-3 months before a registrar starts:
- Employment Documentation – Collect evidence of the registrar’s medical indemnity certificate of currency, Medical Board of Australia registration, Working with Children Check (if required), police clearance (if required), and conduct reference checks.
- Medicare Provider Number – Ensure the registrar has applied, via their RTO, for a Medicare provider number for their placement.
- Medicare Documentation – Download, complete and lodge required Medicare forms.
- PRODA – Encourage registrar to create a Provider Digital Access (PRODA) account and make the practice a delegate.
- HPOS – Encourage registrar to create a Health Professional Online Services (HPOS) account.
- PSIS – Encourage your registrar to create a Prescription Shopping Information Service (PSIS) account.
- AIR – Encourage your registrar to set up access to the Australian Immunisation Register (AIR) using their HPOS account.
- Workcover – Set up for Workcover and the Transport Accident Commission (TAC) or other, by State, as necessary.
Key Documents
 | Employment contract |  VIEW |
 | TEMPLATE: GP Position Description |  DOWNLOAD |
 | National Terms and Conditions for the Employment
of Registrars (NTCER) | DOWNLOAD |
| Fair Work information statement | DOWNLOAD |
| Superannuation standard choice form | DOWNLOAD |
| Tax File number declaration | DOWNLOAD |
| Personnel Form (Bank details, next of kin, address,
etc.) | |
Medicare Documents
| Online claiming provider agreement (HW027) | DOWNLOAD |
| Provider registration for Electronic Funds Transfer
payments (HW029) | DOWNLOAD |
| Bank account details for Online Claiming (HW052) | DOWNLOAD |
| General practitioner 90 day pay doctor cheque
scheme (HW074) | DOWNLOAD |
| Practice Incentives individual general practitioner,
nurse practitioner or health professional details
(IP003) | DOWNLOAD |
| Practice Incentives change of practice details (IP005) | DOWNLOAD |
| General Practitioner Aged Care Access Incentive
Payment banking details form (IP011) | DOWNLOAD |
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Below are key tasks to perform one month before a registrar starts:
- Meeting – Meet with the registrar to identify strengths and weaknesses, learning and personal needs/adjustments, before arrival.
- IT – Ensure appropriate IT infrastructure has been ordered / is available, setup the registrar with logins, passwords, email.
- Practice medical software – Setup the registrar in your practice’s medical software program, including an appointment book, ensure you have the registrar’s health identifier number.
- Electronic services – Ensure the registrar is registered to certain electronic services such as Safescript (in Victoria), eRx, etc. and access to pathology and radiology providers so that electronic results can get back to the Practice.
- Translation services – Ensure the registrar is registered for access to the Free Interpreting Service from the Department of Home Affairs.
- Registrar Profile – Obtain the registrar’s biography and a photo so that it can be put up on the practice’s website.
- Practice communications – Add new registrar to staff list, emergency response plan. Include in handbook should one be available.
- Rostering – Discuss roster with registrar. Ensure there there is in-practice formal structured teaching, send roster early to registrar – especially if working a Saturday etc. View scheduling tips here.
- Hospital – Arrange admitting rights and emergency department credentialing to the local hospital(s) if required. Prepare information on retrieval processes and preparations.
- Accommodation – Consider accommodation arrangements (if applicable)
Below are key tasks to perform 1 week before a registrar starts:
- Orientation pack/folder – Put together for the registrar.
- Bullying and Harassment – Provide all relevant policies to the registrar prior to their arrival, and then to ensure understanding, have the registrar complete a pre-work bullying and harassment questionnaire form.
- Consulting Room – Ensure appropriately equipped.
- Patient Booking – Make sure the registrar’s profile is available on any public/online booking system so that patients can actually book in to see the registrar.
Below are key tasks to perform on the first day your registrar starts:
- Orientation Checklist – Tick off things that have been completed, arrange and schedule further orientation for remaining items over the coming days / week.
- Practice Tour and Introductions – Conduct a tour of the practice, advise on building access, parking, lunch arrangements, introduce to other practice staff.
- Work Health and Safety – Go over key health and safety issues including the use of duress alarms, fire escapes, toilets, kitchen, first aid kits, defib location, etc.
- Consulting Room – Show registrar to their consulting room and allow time for familiarisation with the room, computer, etc.
- Medical Software – Make sure the registrar has access to training links for the medical software and establish and plan/schedule for the registrar to go through and complete all appropriate training/s so they start to become familiar with the software.
Key Documents
admin@gpsa.org.au